Online Bookkeeping Services

In online bookkeeping (also called virtual bookkeeping or cloud bookkeeping), you and your bookkeeper use cloud-accounting and document management software to create a secure, paperless system. This allows you to exchange receipts and business documents and to collaborate and get financial statements without having to exchange any paper documents.

Online Bookkeeping Services We Offer

Accounting system management (journal entries) & reporting: We input all your revenue and expenses into an accounting system and categorize them in useful ways so that you can pull reports that provide you insight on your sales, spending and profitability.
Expense and revenue management: We organize and categorize all your business expense receipts and your sales invoices.
Reconciliations: We reconcile your bank statements and credit card statements against the data in the accounting system to ensure accuracy and completeness.
Accounts receivable / Accounts payable: We can manage your receivables (generating invoices, managing reminders and processing payments) and your payables through the payment of your bills using an online service like Plooto.
Year-End: We prepare all the documentation for your accountant to be able to do an efficient and painless year-end.
Payroll: We can manage your payroll payments and government payroll remittances.
Taxes: We can calculate and file your business and payroll taxes (including HST/GST, EHT and WSIB).

Our Process

We will assign a bookkeeping team to you (a primary and a backup) and you will work with them going forward and will be able to access them during the timing you agree during the onboarding process.
You’ll be able to contact your bookkeeper at any time through email.
We recommend setting up meetings in advance as much as possible because the bookkeepers will need time to work without being interrupted.
Hubdoc must be used to share all financial documents between you and your bookkeeper because it is safer as compared to email.
If for any reason you’re unhappy with your bookkeeper you can reach out to Jonathan who will work with you to find a bookkeeper you prefer to work with.

Easy Onboarding

We help you get set up with virtual bookkeeping quickly.
We start with a virtual kickoff meeting using Zoom, a web-based conferencing tool.
We ask you about your existing systems and how you do your bookkeeping, and then we develop an approach that delivers the right solution for your needs while keeping efficiency and cost in mind.
There are some setup tasks you need to complete (mostly providing information to us), and then we try to take care of the rest.
For more details please see What To Expect As A New Client Of Back Office Stars – Our Onboarding Process


Sectors We Service

We focus on serving the following sectors and types of business:

Professional Services & Consulting:

  • Consultants
  • Lawyers
  • Recruiters
  • Engineering Consulting 
  • Insurance
  • Wealth Management
Marketing and Tech-Related Businesses:
  • Digital agencies
  • Web design and development agencies
  • SEM, SEO, PPC agencies
  • Marketing, PR, promotion agencies
  • Marketing consultants and strategists
  • Tech startups and tech firms
  • Software Companies

Healthcare Practitioners:

  • Sports medicine clinics
  • Natural health clinics
  • Physiotherapists
  • Massage therapists
  • Chiropractors
  • Osteopaths
  • Naturopaths & homeopaths
  • Dieticians & nutritionists
  • Psychiatrists & counsellors